Everything You Need to Scale — 16 purpose-built modules covering every step of the rice mill's operational workflow.
Controls and records every vehicle and material movement in and out of the mill.
The Gate Management module is the digital entry/exit register for the mill. Every truck or vehicle that brings material in, or takes material out, is recorded here as a Gatepass before it is allowed to leave the gate.
Gate staff create an Inward Gatepass recording vehicle, driver, and items as soon as a truck arrives; stays Unchecked until verified.
Staff create an Outward Variety Gatepass with bag type, brand, bags and net weight for each variety loaded.
Truck is weighed loaded (first weight), then weighed empty after unloading (second weight); net weight computes automatically.
For an export shipment, record the container and seal number on the Export Delivery Order alongside the weighbridge reference.
Captures vehicle weighing and links it directly to stock dispatch and delivery.
Records the two-stage weighing of every vehicle (first/gross and second/tare weight) and automatically calculates net weight. Generates Delivery Orders directly drawing on live stock before a dispatch is confirmed.
Manages consumables (spares) and rice/paddy stock movement across godowns.
Covers two areas: Store sub-module for non-production items (purchase, receipt, issuance), and the Inventory sub-module for rice/paddy stock movement via internal transfers and repacking.
Raise an SPO for parts, record the SPR upon arrival, updating stock automatically.
Move batches of rice from jumbo bags to smaller retail bags using Repack Out/In functions.
When a truck arrives, the lab draws a sample and registers it with gate and pit sample codes for traceability.
The lab technician enters results for quality parameters (moisture, purity) at both the gate and pit stage, then locks the analysis.
Records paddy/rice sampling and laboratory quality analysis before purchase.
Allows the lab team to draw and record samples of incoming paddy or rice, logging detailed quality analysis results against defined quality parameters. Ensures purchasing decisions are backed by lab facts.
Manages the full raw material procurement cycle — from contract to invoice.
Covers the end-to-end buying process: A Purchase Order is agreed (often via broker), goods are logged via GRN (Goods Receipt Note), an Invoice is booked for payment, and rejected goods are processed via Purchase Return.
Purchasing enters an Order specifying supplier, mandi, commission rates, and varieties.
As trucks arrive, a GRN is created for each receipt, setting the order's 'is_GRN' flag to prevent conflicting edits.
Before confirming a delivery, the Stock Ledger engine validates if enough quantity exists at the chosen stack.
An owner opens the Dashboard to review financial cards, cash flow, and investigate Smart Alerts for overnight expense spikes.
The system's central engine — fiscal context, master stock ledger, and executive dashboards.
Core Operations underpins every module. It maintains the single Stock Ledger that every transaction posts into, and powers the role-based dashboards (Owner, Accounts, Sales, Inventory) that summarize the business in real time.
Tracks paddy through milling — from batch creation to finished-goods and blending.
Models the physical milling process as a chain: Production Batches (PBO) are opened, raw paddy is issued as Input, finished output (rice, bran, husk) is recorded, and varieties can be blended via Composition to create saleable blends.
Open a Batch, issue required paddy as Input from a specific stack, and record the resulting rice/bran/husk as Output.
Create a Composition entry to mix specific input batches into a custom blend to fulfill a customer order.
Customer brings paddy; the mill creates a CP Contract, receives via CP GRN, mills via CP Batch, and raises a final CP Bill.
A CP Delivery Order releases the finished rice back to the customer referencing the original contract.
Workflow for milling paddy on behalf of external clients (toll/contract processing).
Mirrors the standard milling chain but designed for jobs where the mill processes a customer's own paddy. Features independent Contracts, GRNs, Batches, and Delivery Orders.
Manages domestic sales — from contract to invoice, cash sales, and returns.
Covers the domestic selling cycle: Sale Contract agreement, stock release via Dispatch Order, customer billing via Sale Invoice (or Cash Sale Invoice), and goods processing back via Sale Return.
Create a Sale Contract, raise a Dispatch Order for collection, and bill via a regular Sale Invoice.
For a direct buyer without a contract, staff create a Cash Sale Invoice on the spot to record items and payment immediately.
Sales creates an Export Contract in the buyer's currency, sets the exchange rate, and specifies inner packing ratios.
After shipment, raise an Export Invoice showing both the foreign-currency amount and its PKR equivalent.
Manages international rice sales, foreign currency, and packing.
Mirrors the local sales cycle but is built for international trade. Contracts are priced in a foreign currency with an exchange rate to PKR, shipments track container and seal numbers, and goods specify exact inner-packing requirements.
The accounting engine — cash, bank, journal, cheques, and foreign currency.
The financial backbone. It records cash/bank movements, general journal entries, cheque receiving/issuance, and foreign-currency payments and receipts—including matching FC receipts against export sales via Export Realization.
Accounts staff post a Cash Journal voucher for day-to-day cash expenses, selecting the correct voucher type and account.
When a foreign bank transfer arrives, an FC Receipt is recorded and matched to the relevant Export Sale Invoice via Export Realization.
Print the Trial Balance and Balance Sheet, cross-checking them against the Day Book before closing the books.
Run the Export Sales Recovery report to see how much of each export shipment's invoiced value has actually been received.
Reporting suite covering stock, accounts, sales, purchase and export activity.
Brings together printable, filterable reports drawn from every module so management can review business performance without needing to open each operational module individually.
Manages labour rate agreements with contractors and generates periodic bills.
Lets the mill agree on standard labour rates with a contractor (based on bag-handling capacity bands) and then generate bills for the actual labour charges incurred over a specific period.
HR/Admin creates an LRA defining rate bands for different bag-handling volumes and validity periods.
At month-end, an LCB is raised for each contractor pulling the agreed rates and the actual bags handled to calculate total payables.
HR enters details, uploads a photo, assigns department/shift, sets salary structure, and adds qualifications on a single form.
When an employee leaves, HR updates their status. The system keeps a history and automatically blocks their attendance card.
HR master data and complete employee profile management.
The foundation of the HR system. Set up basic organizational blocks (departments, sections, shifts, holidays) and maintain complete employee profiles including salary structure, biometric IDs, qualifications, and work experience.
The broader HR management layer built on top of HR master data.
Operating seamlessly alongside HR Operations, this module aggregates employee lifecycle data, organizational structures, shift rules, and holiday settings. It serves as the master data set ready to be consumed by integrated attendance, leave, and payroll processing engines.
Provides the necessary structural foundation required to expand mill human capital management into full attendance tracking and automated payroll distribution workflows, securely bound to role-based access controls.
Build the Chart of Accounts, define factories/godowns, set up bag types, and enter opening balances before processing begins.
Create an AppUser, assign them Roles, and determine exactly which modules they can access.
Add a new Godown under Definitions, making it immediately available in Purchase, Inventory, and Weighbridge forms.
System-wide configuration, opening balances, and shared lookup lists.
Configures the ERP before daily transactions begin. Manages the multi-level Chart of Accounts, item master data, opening balances, user roles, and the shared reference libraries (godowns, stacks, bag types, taxes) utilized universally.
See exactly how RiceERP can digitize your mill's entire workflow.